Specialised Adoption Agencies (SAAs)

 
1. Introduction
The Specialised Adoption Agency is a child care institution -

(a) established by the State Government or by a voluntary or non-governmental organisation,
(b) that is recognised by the State Government/UT Administration concerned under Section 65 of the JJ Act 2015, as per the criteria given in Regulation 23 of Adoption Regulations 2017,
(c) for the rehabilitation of orphan, abandoned or the surrendered children, through adoption and other non-institutional care.

2. Functions of SAA in In-Country Adoption

I. Pre-Adoption Process

(a) Regarding an Orphan or Abandoned Child

i. to produce an orphan or abandoned child before the CWC concerned within 24 hours with a Report in Form 17 of JJ (CPC) Model Rules 2016 (if directly received without being referred by CWC)[Sec-31(1) of JJ Act 2015, Rule-18(1) to (3 & 19(25) of JJ Model rule 2016, Reg- 6(2) & (3) of Adoption Regulations 2017];

ii. to submit a copy of the said Report to the local Police Station and DCPU concerned [Rule-19(25) of JJ Model Rule & Reg-6(2) of Adoption Regulations 2017];

iii. to obtain Interim Care Order from the CWC concerned in Form 18 of the said Rules, while receiving/admitting an orphan or abandoned child [Sec-36(1) & 37(1)(c) of JJ Act 2015; Rule-18(4) to (6) & 19(26) of JJ Model Rule 2016 and Reg-6 (4) of Adoption Regulations 2017];

iv. to complete the medical examination of the child within 24 hours of admission to the Institution [Rule-18(6) of JJ Model Rule];

v. to upload the information regarding the child on a designated portal on the orders of CWC/DCPU [Sec-32(2) of JJ Act 2015; Rule-18(7) of JJ Model Rule & Reg-6(6) of Adoption Regulations 2017];

vi. to register the child in CARINGS Portal along with : the details and latest photograph of the child within 03 working days from the time of receiving the child [Reg-6(5) of Adoption Regulations 2017];

vii. to ensure that age-appropriate necessary Immunizations of the child is completed [Reg-29(1)(a) of Adoption Regulations 2017];

viii. to restore the child to the biological Parent(s)/Legal Guardian (if traced out) on the orders of CWC and to update accordingly in the CARINGS)[Sec-37(1)(b))of JJ Act 2015];

ix. to submit a report to the CWC concerned immediately on completion of 30 days regarding any information revealed by the child [Reg-6(10) of Adoption Regulations 2017];

x. to pursue with the DCPU and CWC in case there is delay in the photo publication and declaration of the child legally free for adoption respectively [Reg-6(6) & (13) of Adoption Regulations 2017];

xi. to prepare The Child Study Report (CSR) and Medical Examination Report (MER) of the child in the Format given at Schedule II and III of Adoption Regulations 2017s (2017) respectively and to upload the same in the CARINGS within 10 days from the date the child is declared legally free for adoption, along with the CWC Certificate/order in this regard [Reg-6(15) & 29(1)(f) of Adoption Regulations 2017;

xii. to ensure that the CSR and MER is made available in English, apart from the local language [Reg-6(16) of Adoption Regulations 2017 ];

xiii. to obtain the medical tests of the child as given in Schedule IV of the Adoption Regulations, 2017 in the nearest hospital [Reg-29 (1)(f) of Adoption Regulations 2017]

xiv. to ensure that the MER is prepared by a duly licensed physician, in consultation with the Social Worker/Nurse/care giver of the Institution, based upon prescribed medical tests and as per actual medical condition of the child [Reg-29(1)(f) & Sch. (3) of Adoption Regulations 2017];

xv. To update the CSR, MER and photograph of the orphan/abandoned child in the CARINGS every six months [Reg- 6(15) of Adoption Regulations 2017].

(b) Relating to a Surrendered child


i. to facilitate the relinquishment of a Surrendered Child before the CWC in Form 23 of the said Rules (if approached by the Surrendering Parent(s) due to their special circumstances) [Reg- 7 (1)& (2) of Adoption Regulations 2017];

ii. to obtain Surrender Deed in Form 24 of the said Rules, while receiving/admitting a Surrendered Child [Reg-7(3) of Adoption Regulations 2017];

iii. to ensure that a copy of the said deed of Surrender is given to the surrendering parent(s) or person [Reg-7(9) Adoption Regulations 2017];

iv. to enter the details and photograph of the child online in the CARINGS within 3 working days from the time of receiving the child [Reg-7(10) of Adoption Regulations 2017];

v. to complete the medical examination of the child within 24 hours of admission to the Institution [Section-18(6) of JJ Act 2015]

vi. to ensure that age-appropriate necessary Immunizations of the child is completed as per the schedule [Reg-29(1)(a) od Adoption Regulations 2017]

vii. to counsel the surrendering biological parent(s) by explain him/her the implication of Surrender, especially the fact that the Surrender would be irrevocable after 60 days [ Sec-40 of JJ Act 2015 & Reg-7(11) of Adoption Regulations 2017];

viii. to inform the biological parent(s) that they can reclaim the surrendered child within 60 days from the date of surrender [Reg- 7(12) of Adoption Regulations 2017];

ix. to inform the CWC, in case the surrendering parents do not claim back the child on completion of the period of 60 days [Sec-38 (2)of JJ Act 2015, Reg-7(15) of Adoption Regulations 2017];

x. to obtain the order/certificate from CWC in Form-25 of JJ Rules/Sch.-1 of Adoption Regulations 2017s, declaring the surrendered child legally free for adoption, if the biological Parent(s)/Legal Guardian did not reclaim the child on the completion of 60days from date of surrender [Sec- 35(3) of JJ Act 2015; Rule-19(23) of JJ Model Rule, Reg-7(17) of Adoption Regulations 2017];

xi. to ensure that the CSR and MER is made available in English, apart from the local language [Reg-7(19) of Adoption Regulations 2017];

xii. to obtain the medical tests of the child as given in Schedule IV of the Adoption Regulations 2017s, 2017 in the nearest hospital [Reg-29 (1)(f) of Adoption Regulations 2017];

xiii. to ensure that the MER is prepared by a duly licensed physician, in consultation with the Social Worker/Nurse/care giver of the Institution, based upon the reports of prescribed medical tests and as per actual medical condition of the child [Reg-29(1)(f) & Sch. (3) of Adoption Regulations 2017];

xiv. to prepare The Child Study Report (CSR) and Medical Examination Report (MER) of the child in the Format given at Schedule II and III of Adoption Regulations 2017s (2017) respectively to upload the same in the CARINGS within 10 days from the date the child is declared legally free for adoption, along with the CWC Certificate/order in this regard [Reg-7(18) & (19) of Adoption Regulations 2017];

xv. to update the CSR, MER and photograph of the surrendered child in the CARINGS every six months

xvi. to ensure that the Deed of Surrender or the details of the surrendering parent(s) in its possession is not accessed by any unauthorised person [Reg-7(13),(14) & (20) of Adoption Regulations 2017].

(c) Relating to Resident Indian Prospective Adaptive Parents (PAPs)


i. Facilitating Registration of PAPs

(aa) to provide adoption related information pro-bono, when approached by a Prospective Adoptive Parent (PAP) or any person on their behalf [Reg-29(3)(c) of Adoption Regulations 2017];

(ab) to assist a PAP for registration online in CARINGS, case he/she is not able to do the same for adoption[Reg-29(3)(b) of Adoption Regulations 2017].


ii. Home Study Report (HSR) of the PAPs

(aa) to check whether the Registration Form and the mandatory documents of the PAP uploaded in the CARINGS (as per Schedule-VI of the Adoption Regulations 2017s, 2017) are complete and in order, before going for Home Study of the PAPs;

(ab) to fix up appointment with the PAPs for Home Study visit on a mutually convenient date;

(ac) to check from the PAPs during Home Visit whether they have the original documents, which they have uploaded in the CARINGS;

(ad) to address the queries and concerns of the PAPs by way of counselling during Home Visit [Reg-9(9) & 29(4) of Adoption Regulations 2017];

(ae) to ascertain whether the information provided by the PAP in the Part-I of the HSR Format (as per Schedule-VII of the Adoption Regulations, 2017) are correct and tallying with supporting documents.

(af) to complete the Home Study Report (HSR) of the PAPs (complete in all respect) and upload the same in the CARINGS within 30 days from the date of submission of requisite documents [Reg-9 (10) & 29(3)(d) of Adoption Regulations 2017];

(ag) to upload a copy of the HSR in the CARINGS [Reg-9(11) of Adoption Regulations 2017] and to share a copy with the PAPs [Reg- 9(10) of Adoption Regulations 2017];

(ah) to clearly spelt out the grounds in the HSR, in case the PAPs are not being recommended eligible/suitable for adoption, and to inform the PAPs that they have right to make an appeal against the decision of the SAA to CARA as per the procedure and time frame given in Regulation 59 of Adoption Regulations 2017s, 2017 [Reg-9(13) of Adoption Regulations 2017];

(ai) to ensure that its Social Worker does not receive any fees/charges from the PAPs directly;

(ak) to provide guidance/information/counselling to the PAPs in case the same is solicited Post-HSR [Reg-29(4)(d) of Adoption Regulations 2017].

II. During Adoption Process

(a) Matching and Acceptance of the Child by the PAPs

i. to continuously update the PAPs of the current status and procedure to be followed during the entire adoption process after the child has been reserved by the PAPs [Reg-29(3)(e) of Adoption Regulations 2017];

ii. to provide information to PAPs about the medical history of the child and the health status of special need child, if such child has been referred to the PAPs [Reg-29(3)(g) of Adoption Regulations 2017];

iii. to share the prescribed medical test reports with the PAPs, if insisted and to fully disclose the actual health condition of the child to the PAPs [Reg-10(15) of Adoption Regulations 2017];

iv. to provide video clips of the child to PAPs and facilitate their video calls to the child (wherever applicable) after referral [Reg-29(3)(f) of Adoption Regulations 2017];

v. to fix appointment of the PAPs with the Adoption Committee on a mutually convenient date under intimation to the PAPs in advance [Reg-10(4) of Adoption Regulations 2017];

vi. to inform to the PAPs in writing about the documents which they are supposed to bring with them while coming for interaction with the Adoption Committee;

vii. to convene the meeting of the Adoption Committee (as defined in Adoption Regulations 2017s 2017) for interaction with the PAPs; [Reg-10(5) of Adoption Regulations 2017]

viii. to ensure that the interaction of the Committee members with the PAPs takes place in the congenial atmosphere;

ix. to facilitate the interaction of the PAPs with the child, caregivers(s)/nurse/doctors and social workers, in order to establish repo between the PAPs and the child [Reg-10(6) of Adoption Regulations 2017]

x. to ensure that the background of the child, such as, social or marital status of the biological parents of the child are not divulged to the PAPs during interaction or otherwise.

xi. to obtain the acceptance of the child from the PAPs in writing (in case the PAPs are approved by the adoption committee and the PAPs are willing to adopt a child) [Reg-10(9) of Adoption Regulations 2017]

xii. to assign the reasons of non selection of the PAPs and to record the same in the CARINGS forthwith, in case the PAPs are not selected for the referred child by the Adoption Committee [Reg-10 (10) of Adoption Regulations 2017]

xiii. to record the reasons for not considering the child by the PAPs, in case the PAPs did not accept the child after reserve [Reg-10(13) of Adoption Regulations 2017].

xiv. to complete the entire process of matching within a period of 20 days from the date of reserving the child [Reg-10(7) of Adoption Regulations 2017];

xv. to obtain extension of time for matching from CARA on justified grounds, in case the PAPS have some difficulties to visit the SAA for completing the matching/acceptance process (CARINGS Protocol);

(b) Pre- Adoption Foster Care of the Child


i. to complete the other formalities such as signing of the Pre-Adoption Foster Care Undertaking in CARA in the Format given in Schedule-VIII of the Adoption Regulations 2017s, 2017 [Reg-11(1) of Adoption Regulations 2017];

ii. to give the child in Pre-Adoption Postal Care to the PAPs and to complete the matching of the child with the PAPs in the CARINGS [Reg-11(1) of Adoption Regulations 2017]

iii. to obtain the original documents or notarized copy of the document from the PAPs as specified in Sechdule –IX of Adoption Regulations 2017s [Reg-11(2) of Adoption Regulations 2017 ].

(c) Legalization of Adoption (PAPs)


i. to file an Application in the Format given in Schedule –XXVIII of the Adoption Regulations 2017, 2017 in the court concerned with in 10 days, alongwith relevant documents specified in Schedule –IX of the said Regulations, for obtaining adoption order in favour of the proposed adoption [Reg-12(1) & (2) of Adoption Regulations 2017];

ii. to keep the PAPs informed from time to time about the progress of their adoption case in the court;

iii. In case there is delay in the disposal of the adoption case, an urgent hearing application may be filed in the Court.

iv. in case the adoption case is not disposed of within 02 months from the date of filing of application [Sec-61(2) of JJ Act 2015 & Reg-12(6) of Adoption Regulations 2017] , a petition under Article 227of the Constitution of India may be filed in the High Court concerned to obtain appropriate direction to Judicial Officer concerned for disposing the adoption case in time-bound manner.

v. to file a Revision Application in the High Court concerned under Section-102 of J.J Act, 2015 for obtaining order in favour of the proposed adoption, in case the adoption case is rejected/dismissed by the lower court.

vi. to obtain certified copies of the adoption order from the court concerned, to forward a copy of the same to the Adoptive Parents and to record the court order no. and date in the CARINGS forthwith [Reg-12(8) Adoption Regulations 2017].

(c) Birth Certificate of the Child [Reg-12(10) of Adoption Regulations 2017]



i. to apply for the birth certificate of the child within 3 working days from the date of issuance of adoption order.

ii. to obtain the birth certificate from the Issuing Authority within 5 working days and to send the same to the Adoptive Parents in their current address.

iii. to enter the birth certificate number and date in the CARINGS.

III. Post Adoption Process

(a) Post-Adoption Follow up [Reg-13 of Adoption Regulations 2017

i. to prepare the post-adoption follow-up report for two years, in the format as provided in Schedule XII of Adoption Regulations 2017s, 2017 and upload the same in CARINGS along with a recent photograph of the child (this function is to be performed by the SAA/DCPU which has prepared the HSR of the PAPs) [Reg-13(1) of Adoption Regulations 2017];

ii. to arrange for the counselling of the adopting parents and adoptee and to link them to the counselling centre setup at DCPU or SARA or CARA (wherever required), in case the child is having adjustment problem with the adoptive parents (this function is to be performed by the SAA/DCPU which has prepared the HSR of the PAPs) [Reg-13(4) of Adoption Regulations 2017];

iii. to take back the child from the PAPs/Adoptive Parents, in case the child continuance in the adoptive family is not in the interest of the child, under intimation to the DCPUs concerned (this function is to be performed by the SAA from where the child was taken in adoption, not only on the basis of its own assessment of the situation of the child but also on the basis of an independent report regarding the same from the DCPU/SARA within whose jurisdiction the child is living) [Reg-13(6)(a) of Adoption Regulations 2017];

iv. to withdraw the Application from the court concerned, in case the child is not adjusting with the PAPs during Pre-Adoption Forster Care (after the filing of adoption case and before the adoption order from the court concerned) (this function has to be performed by the SAA from where the child went in adoption) [Reg-13(6)(b) of Adoption Regulations 2017 ];

v. to ensure that an Application is filed by the adoptive parents in the court which issued adoption order, for the annulment of such order, in case the child disrupts from the adoptive family [AReg-13(7) of Adoption Regulations 2017];

vi. to update the status of the child as legally free for adoption in the CARINGS in case of disruption or dissolution of adoption, as the case may be, on the completion of the above mentioned formalities [Reg-13(8) of Adoption Regulations 2017].

3. Functions of SAA in Inter-County Adoption

I. Pre-Adoption Process

To regularly check the status of children in CARINGS, who are reserved by the AFAA concerned for Inter-country PAPs.

II. During Adoption Process

a) to send the CSR, MER and Photograph of the child in original to AFAA/CA or the Indian Diplomatic Mission, as the case may be [Reg-15 (11) of Adoption Regulations 2017];

b) to provide information to the AFAA concerned for the PAPs about the medical history of the child and the health status of special need child, if such child has been referred to the PAPs [Reg-29 (3)(g) of Adoption Regulations 2017].

c) to share the prescribed medical test reports with the PAPs, if insisted and to fully disclose the actual health condition of the child to the PAPs

d) to provide video clips of the child to PAPs and facilitate their video calls to the child (wherever applicable) after referral [Reg-29 (3) (f) of Adoption Regulations 2017].

e) to facilitate a meeting between the PAPs and the reserved child and for the PAPs to see the medical record of the child and to get it and the MER reviewed, if the PAPs desire for the same after the approval of their adoption application [Reg-15(13) of Adoption Regulations 2017]

III. NOC of Authority and Pre-adoption foster care


a) to obtain NOC from CARA [Reg-16(1) of Adoption Regulations 2017]

b) to allow the PAPs to take the child in pre-adoption foster care for a temporary period within India after issuance of NOC by CARA while the court order is pending [Reg-16(2) of Adoption Regulations 2017].

IV. Legal Procedure


a) to file an Application in the Format given in Schedule –XXVIII of the Adoption Regulations 2017, 2017 in the court concerned within 10 days, along with relevant documents specified in Schedule –IX of the said Regulations, for obtaining adoption order in favour of the proposed adoption [Reg-12(1) & (2) of Adoption Regulations 2017];

b) to keep the PAPs informed from time to time about the progress of their adoption case in the court;

c) to file an urgent hearing application in the Court concerned, in case there is delay in the disposal of the adoption case;

d) to file a petition under Article 227of the Constitution of India in the High Court concerned to obtain appropriate direction to Judicial Officer concerned for disposing the adoption case in time-bound manner, in case the adoption case is not disposed of within 02 months from the date of filing of application [Sec- 61(2) of JJ Act 2015 & Reg-12(6) of Adoption Regulations 2017];

e) to file a Revision Application in the High Court concerned under Section-102 of J.J Act, 2015 for obtaining order in favour of the proposed adoption, in case the adoption case is rejected/dismissed by the lower court;

f) to obtain certified copies of the adoption order from the court concerned, to forward a copy of the same to the Adoptive Parents and to record the court order no. and date in the CARINGS forthwith [Reg-12(8) of Adoption Regulations 2017].

V. Confirmative Certificate /Passport / VISA / Exit Permit/ Birth Certificate/ handing over of the child to the PAPs


a) to obtain the birth certificate of the child from the issuing authority within 10 working days from the date of receipt of certified copy of adoption order and upload it in CARINGS [Reg-18 (5) of Adoption Regulations 2017];

b) to obtain Confirmative Certificate from CARA [Reg-18(1) of Adoption Regulations 2017]

c) to obtain Indian passport for the adopted child from the Regional Passport Officer (RPO) concerned [Reg-18(3) & (4) of Adoption Regulations 2017];

d) to inform the AFAA concerned/PAPs for collecting the child.

e) to give the child in final custody to the adoptive parents, as soon as the passport and visa are arranged for the child [Reg-16(3) of Adoption Regulations 2017];

f) to handover a memory album to the adaptive family along with the medical/immunization record of the child, while handing over a child to the adoptive parents [Reg-29(1)(h) of Adoption Regulations 2017].

VI. Post- Adoption Process


a) to review the Post Adoption follow up reports regarding the progress of the child (as made available) in the CARINGS by the AFAA concerned [Reg-19(1) of Adoption Regulations 2017] and to point out to the AFAA concerned and CARA, if any discrepancy is noticed in such reports.

b) to take care of the permanent rehabilitation of the child as per the Individual Care Plan prepared in advance, in case the child is disrupted from the Inter-Country adoptive family and repatriated to the SAA through due process.

4. Documentation and record keeping by the SAA

I. to constantly update the current status of the child and the PAPs in the CARINGS till logical conclusion [Reg-29(6)(a) & (b) & (c) & (d) of Adoption Regulation];

II. to prepare an individual care plan for each child, based on age and gender specific needs in respect of the following, namely:-

a) Health and medical needs;

b) Emotional and psychological needs;

c) Educational and training needs;

d) Leisure, creativity and play;

e) Attachments and relationships;

f) Protection from all forms of abuse, neglect and maltreatment;

g) Rehabilitation including reunion with family, adoption and other non-institutional care;

h) Social mainstreaming; and

i) Follow-up after rehabilitation or restoration

III. to keep the following documents in the case file of each child, namely:-


a) Case history and social investigation report of the child;

b) Interim care order as well as the order declaring the child legally free for adoption by the Child Welfare Committee and the Deed of Surrender in case of a relinquished child;

c) Child Study Report, Medical Examination Report and immunization record of the child;

d) Photographs of the child taken at intervals of every six months;

e) Application form, documents and Home Study Report of the prospective adoptive parents;

f) Adoption petition, adoption order and birth certificate of the child;

g) Post-placement progress reports of the child.

IV. to maintain the following records namely:-


a) Master admission register;

b) Medical and development file of the child;

c) Case file of the child;

d) Attendance register of the children and staff;

e) Register of adopted children with details of adoptive parents (date of registration, date of Home Study Report, date(s) of referral of child or children, date of court order, date of handing over of the child to prospective adoptive parents, etc.);

f) Vouchers, cashbook, ledger, journal and annual accounts;

g) Grant and adoption fees receipt and utilization register;

h) Stock register; and

i) Record of minutes of meetings of the management committee and Adoption Committee (to be maintained separately).

5. Other Functions of SAA:-

i. to organise training and orientation activities to spread awareness about adoption programme [Reg-29(7)(a) of Adoption Regulations 2017];

ii. to train its childcare and professional staff about the procedures provided in the provision of these Regulations [Reg-29(7)(b) of Adoption Regulations 2017]

iii. to ensure that each case of inter-country adoption of prospective adoptive parents is disposed of within four months from the date of receipt of application with the assistance of Authorised Foreign Adoption Agency, Authority and SARA [Sec-62(2) of JJ Act2015 & Reg-29(7)(c) of Adoption Regulations 2017];

iv. to set up Cradles at Primary Health Care Centres, hospitals, nursing homes, short stay homes, swadhar centres and atits own home to receive abandoned children;

v. to see that its recognition from the State Government is valid and to apply for its renewal on time as stipulated in Regulation 24 of Adoption Regulations 2017s, 2017;

vi. to establish linkage with CCIs and to mentor the linked CCIs for adoption program.

6. Staffing in the SAA:-

I. Every SAA shall at the minimum have:

a) Adoption-Coordinator/ Manager

b) Social Worker cum Child Development Worker

c) Visiting Doctor/Paediatrician (Part-time)

d) A Nurse

e) Ayahs or Child care workers (one for every two children)

f) A Chowkidar

II. The SAA shall ensure that, the conduct of all its staff members is professional, empathetic and respectful to all birth parents, prospective adoptive parents, adoptive child and adoptive families post-adoption.

7. Role and Responsibilities of the following in the Adoption Process:

I. Manager/ Coordinator of the SAA

(a) The Manager/ Coordinator of the SAA would ensure effective functioning of the SAA as per the CARA Guidelines and ensure that child protection programmes for children under 6 years of age are implemented effectively.

(b) Coordinate with the local CWC and regularly report to the SARA at the State Level.

(c) Periodically report about the progress of the children in the SAA to the Child Welfare Committee and DCPU.

(d) Supervise the sponsorship & Foster programme through regular monitoring of the progress as per the child's individual care plan and send periodic reports to the DCPU and CWC. Prepare individual child care plans for children in the SAA

(e) She / he shall be responsible for ensuring effective institutional / Residential care services at the district level for the children placed in the SAA and all records are maintained and updated as per CARA guidelines.

(f) In cases of the prospective adoptive parents habitually residing abroad and wanting the Specialised Adoption Agency to represent on their behalf as well, the application shall also be accompanied by a Power of Attorney in favour of the social worker or adoption in-charge of the Specialised Adoption Agency which is processing the case and such Power of Attorney shall authorise a social worker to handle the case on behalf of the prospective adoptive parents.

II. Social Worker of the SAA


(a) A person having either post graduate degree in social work or sociology or psychology or child development, or a graduate degree in child education or child development or child protection.

(b) The Social Worker is engaged by the Child Care Institution or Specialised Adoption Agency or authorised by District Child Protection Unit or State Adoption Resource Agency or Central Adoption Resource Authority, and is having at least ten years’ experience in preparing Home Study Report, Child Study Report, rendering post-adoption services or performing any other work assigned to such person.

(c) The Social worker shall perform the following functions:

(aa) Counselling and preparation of the Home Study Report of the prospective adoptive parents;

(ab) Preparation of the Child Study Report and counselling of older children, wherever required;

(ac) Preparing post-adoption follow-up report, wherever required;

(ad) Preparing family background report in cases of inter-country relative adoptions;

(ae) Post adoption counselling to adopted children and adoptive parents;

(af) Assisting and counselling older adoptees in root search.

(d) The Home Study Report of the prospective adoptive parents shall be prepared through the social worker of selected Specialised Adoption Agency within 30 days from the date of registration of PAPs on CARINGS.

(e) Counsel the Prospective Adoptive Parents during their Home Study as well as counselling of Adoptee during the follow up progress of the adopted child.

(f) While accepting the child, the prospective adoptive parents shall sign the Child Study Report and Medical Examination Report which may be downloaded from the Child Adoption Resource Information and Guidance System, in the presence of the social worker or chief functionary of the Specialised Adoption Agency.

(g) In cases of the prospective adoptive parents habitually residing abroad and wanting the Specialised Adoption Agency to represent on their behalf as well, the application shall also be accompanied by a Power of Attorney in favour of the social worker or adoption in-charge of the Specialised Adoption Agency which is processing the case and such Power of Attorney shall authorise a social worker to handle the case on behalf of the prospective adoptive parents.

(h) He/she shall prepare the Child Study Report of all orphan, abandoned and surrendered children, within seven days from the date such children are declared legally free for adoption by the Child Welfare Committee.

III. Lawyer of the SAA


(a) SAA shall file an adoption petition (as per the format specified in Schedule XXVIII to Schedule XXXII of Adoption Regulations 2017s 2017) in court with relevant documents in original as specified in schedule IX within 10 working days from the date of matching of the child with the PAPs.

(b) In case the child is from a CCI, located in another district, the SAA shall file an application in the court in the district where the child or the SAA is located. In such a case, the CCI will be a co-petitioner.

(c) In case of PAPs residing abroad and wanting the SAA to represent on then behalf, the application shall also be accompanied by a Power of Attorney in forum of the social worker of the SAA to handle the case on behalf of the PAPs.

(d) The advocates shall strictly adhere to the stipulated time.

(e) No additional remuneration/fee shall be charged from the PAPs.

IV. Paediatrician/ Nurse of the SAA


(a) The nurse in the SAA/CCI will be the first point of contact and attend to every child regardless of the age of the child.

(b) The designated paediatrician must see the child within 24 hours and conduct a complete health check- up including height and weight of the child.

(c) The SAA must arrange for medical tests through the visiting doctor or paediatrician of all children admitted into the institution as stipulated in Schedule IV Regulation 29(1)(f) of Adoption Regulations 2017s.

(d) Medical Examination Report and the blood test results should be done for all children before the child becomes legally free for adoption. The tests include: CBC, Urine, VDRL, HBsAg, HIV + other test relevant to child’s illness. HIV test is the spot test done in window period for neonates and children < 18 months. It must be repeated after 18 months if required.

(e) Age wise charts for feeding, immunisation and other care should be followed. All measurements and observations must be documented periodically in the child’s file.

V. CARINGS/ Data Entry Operator of the SAA


(a) With regards to the child in the institution:

(aa) Registration of the Child in CARINGS

(ab) Uploading the CSR, MER and Legally free certificate of the Child in CARINGS

(ac) Updating the status of the child with respect to the on-going adoption process.

(ad) Updating the Adoption Order, the Birth Certificate of the Child and the No Objection Certificate/Confirmatory Certificate/passport of the child( In case of Inter-Country Adoptions)

(ae) Post Adoption Follow-up Report of the adopted child.

(b) With regards to the Prospective Adoptive Parents:-

(aa) Uploading the Home Study Report of the PAPs.

(ab) Updating the status of the PAPs during the on-going adoption Process.

8. Summary of the specific roles and responsibilities of SAAs
Child related functions Prospective Adoptive Parents (PAPs) related functions
Admission and registration of orphaned, abandoned and surrendered children; Registration of prospective adoptive parents;
Reporting the arrival of a child to the CWC; Reporting the registration of PAPs to the DCPU and SARA;
Post CWC order, report registration of the child to DCPU and SARA; Maintaining an online database of PAPs registered with the current status of their application;
Maintaining an online database of all children admitted; Counselling of biological parents/unwed Mother surrendering the child and for prevention of abandonment and rehabilitation of child;
Preparation of child study report and medical examination report; Carrying out Home Study Report;
Assist CWC in enquiry as and when required; Matching of the child with PAPs;
Pre and Post adoption counselling to children; Facilitating placement of the child in pre adoption foster care;
Matching of the child; Pre and post adoption counselling to all PAPs;
Facilitate placement of the child either in adoption or in pre adoption foster care with the help of District Placement Committee chaired by DCPO with two members respectively from the respective SAA and Protection Officer – Non-institutional Services; Carrying out court procedures for adoption or placement of a child;
Obtain a Court order for adoption or placement of a child; Carrying out post adoption follow up.
Obtaining birth certificate of the child;  
Post adoption follow up;  
Archiving relevant records of birth parents, their medical/case history, case records of the child, birth parents and adoptive parents;  
Maintaining Minimum Standards of Care;  
Submitting a quarterly progress report to DCPU and SARA for indicating the rehabilitation plan for each child admitted in the SAA.  

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